Privacy Policy

PRIVACY POLICY & DATA PROTECTION NOTICE

Effective Date: [2025-12-18]
Last Updated: [2025-12-18]

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1. Introduction & Legal Notice

The International SWAT Association (“ISA”, “the Association”, “we”, “us”, or “our”) is committed to protecting personal information while operating as a professional, verification-based international association. This Privacy Policy governs the collection, processing, storage, use, disclosure, and protection of personal data across all ISA platforms, systems, and activities.

By accessing, registering on, or using any ISA website, platform, or service, you expressly acknowledge, consent to, and agree to the practices described in this Policy. If you do not agree, you must not use ISA services.

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2. Scope & Application

This Policy applies to:

• ISA public websites

• Membership applications and verification processes

• Member portals, training platforms, discussion forums, and publications

• Communications, events, and digital services operated or authorised by ISA

This Policy applies globally, irrespective of the user’s country of residence.

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3. Categories of Information Collected

ISA may collect, process, and store the following categories of information at its sole discretion:

 

3.1 Personal & Professional Information

• Full name

• Contact details (email, phone number)

• Country of residence

• Unit / agency name

• Role or position

• Professional credentials and affiliations

 

3.2 Verification & Due-Diligence Information

• Government or agency-issued identification

• Employment letters or official unit confirmation documents

• Supporting verification documentation

Submission of verification documents is mandatory for membership consideration. Failure to provide sufficient documentation may result in rejection without explanation.

 

3.3 Technical & System Data

• IP address and device identifiers

• Login records and usage logs

• Browser, operating system, and session data

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4. Purpose & Lawful Basis for Processing

ISA processes personal data for legitimate and necessary purposes, including but not limited to:

• Identity and professional verification

• Membership administration and enforcement

• Platform security and fraud prevention

• Training delivery and certification

• Content moderation and compliance

• Legal, regulatory, and risk-management obligations

Processing is based on:

• Explicit user consent

• Legitimate organisational interests

• Contractual necessity

• Legal and regulatory compliance

 

5. Verification & Discretion Clause

ISA retains absolute discretion in:

• Accepting or rejecting membership applications

• Determining verification sufficiency

• Suspending, revoking, or terminating access

ISA is not obligated to provide reasons for verification decisions and shall not be liable for any consequences arising from refusal or termination of membership.

 

6. Data Storage, Security & Access Control

ISA applies commercially reasonable and industry-appropriate security safeguards, including:

• Encryption of sensitive data

• Restricted, role-based access to verification materials

• Secure authentication mechanisms

• Continuous monitoring and audit logging

However, no system can be guaranteed as fully secure. ISA disclaims liability for unauthorised access beyond its reasonable control.

 

7. Data Sharing & Disclosure Limitations

ISA does not sell or rent personal data.

Data may be disclosed:

• Internally to authorised ISA administrators

• To contracted service providers under confidentiality obligations

• To payment processors and hosting providers

• Where required by law, court order, or lawful authority

ISA shall not be liable for disclosures made in good faith to comply with legal obligations.

 

8. International Data Transfers

ISA operates internationally. Personal data may be processed, stored, or accessed in multiple jurisdictions. By using ISA services, users expressly consent to cross-border data transfers, regardless of local data protection regimes.

 

9. Member Directory & Public Exposure Disclaimer

Limited professional information (e.g. name, unit, country) may appear in ISA directories subject to administrative control. ISA disclaims liability for any consequences arising from directory inclusion, visibility, or third-party use of publicly accessible information.

 

10. Data Retention & Archiving

ISA retains personal and verification data for as long as deemed necessary for:

• Operational integrity

• Audit and compliance

• Legal defence and risk management

ISA may retain archived records after membership termination where legally or operationally justified.

 

11. User Rights & Limitations

Users may request access, correction, or deletion of personal data; however:

• Requests may be denied where legally permitted

• Verification documents may not be deleted if required for audit or defence

• ISA reserves the right to retain records necessary to protect its interests

ISA is not required to comply with requests that are excessive, unfounded, or abusive.

 

12. Limitation of Liability

To the fullest extent permitted by law:

• ISA disclaims liability for indirect, incidental, or consequential damages

• ISA is not responsible for misuse of data by third parties beyond its control

• Use of ISA platforms is at the user’s own risk

 

13. Indemnification

Users agree to indemnify and hold harmless ISA, its officers, administrators, and affiliates from any claims, losses, damages, or legal costs arising from:

• False information provided

• Violation of this Policy

• Unauthorised use of ISA platforms

 

14. Policy Amendments

ISA may modify this Privacy Policy at any time without prior notice. Continued use of ISA services constitutes acceptance of the revised Policy.

 

15. Governing Authority & Jurisdiction

This Policy shall be governed by and interpreted in accordance with the laws applicable to ISA’s operational jurisdiction. ISA reserves the right to determine the appropriate forum for dispute resolution.

 

16. Contact

All privacy-related communications must be submitted to:

International SWAT Association
Email: info@internationalswatassociation.com
Website: www.internationalswatassociation.com

 

Final Legal Statement

ISA operates as a professional, verification-based international association.
Personal data is handled strictly to protect the Association, its members, and its mission.